In July 2022, we implemented a Code of Conduct for our own employees and directors, followed by the publication of the Code of Conduct for our business partners in December 2022. Both codes will undergo annual reviews.
The Code of Conduct comprises:
- The Workplace Conduct which outlines expectations for employees’ behaviour in the workplace, including professionalism, safety, and diversity and inclusion.
- The Business Conduct which outlines expectations for ethical business practices, including anti-corruption, fair competition, and protection of confidential information.
- Environment, Health, and Safety which outlines expectations for employees’ behaviour to ensure environmental sustainability and safety in the workplace.
- Reporting violations which outline the procedures for reporting violations of the code of conduct and encourage employees to report any suspected violations.
- Consequences of violations which outlines the potential consequences for violating the code of conduct, including disciplinary action and termination of employment.
The Code of Conduct can be consulted here. In 2023, we will continue to implement and reinforce our codes, policies and procedures within the organisation through training and continuous awareness-raising initiatives.
We implemented a whistleblower tool to enable internal and external stakeholders to raise concerns anonymously.
Due diligence for subcontractors and suppliers has been set up. Additionally, we plan to introduce a sustainable purchasing policy and update our supplier evaluation questionnaire in order to ensure that our business partners comply with our codes and policies as well.
We attach great importance to the safe, transparent and confidential collection and processing of personal data. We place a high priority on protecting data belonging to parties that include our clients, subcontractors and suppliers against, among other things, loss, leaks, errors, unauthorised access and unlawful processing.
We composed a Data Protection Notice explaining how we collect and process personal data.
Our internal website, Check In At Work (CIAW), represents an advanced form of digitization. This in-house development provides a completely digital solution for monitoring, reporting and follow-up of individuals present on a site, including subcontractors. CIAW also verifies all essential employment documents required for work in Belgium, ensuring that ethical and responsible work practices are maintained.